I agree to abide by all rules and exhibit notes governing the events applied for above. Booth fees are nonrefundable for any reason, including booth location, conflicts with neighboring exhibitors, less than
desirable sales, fewer than anticipated guests, cancellation of the event due to weather or any other
unforeseen act of nature or circumstance. No full refunds will be given after application is submitted.
Set-up is to be completed by 9:00AM the day of the event. Dismantling of the booth prior to close of the
show will not be permitted. Any property damages incurred by an exhibitor will be directly charged to the
exhibitor. In the event of litigation relating to this Agreement, the non-prevailing party shall reimburse the
prevailing party for all reasonable attorney fees and costs relating to that litigation.
I agree to hold event producers, venues, sponsors, beneficiaries and their officers, agents, employees and
volunteers harmless for any resulting loss or damage to any person or property for any reason.
Rules of the Show
Spaces not occupied by 9:30AM on the day of the show may be filled with standby
exhibitors with no refund or allowance whatsoever. Exhibitors shall be liable for delivery,
handling, erection, and removal of their own displays and materials.
Booth displays, including chairs, must be placed within the confines of the space.
Nothing is to be placed in the aisles.
Exhibitors must abide by all fire regulations and/or decisions of the representatives of
local fire departments. All booth materials shall be in accordance with local fire
regulations. Nothing shall be nailed, stapled or otherwise fixed to the walls, floors or any
part of the exhibition rooms.
Exhibitor’s booth must not interfere with adjacent exhibits in any way.
The Exhibitor’s booth must be open and staffed during all regular show hours. In many
cases, anyone arriving late, leaving before closing or breaking down during show hours
may be refused entrance to future shows.
All Exhibitors are responsible for keeping their area clean during show hours, including
clean-up at end of show. All displays should be neat and clean, and tables should be
covered on all sides to the floor with a suitable, professional looking cover of flameretardant materials.
All extension cords used at the show must be the heavy-duty, three wire type. No two
wire extension cords are allowed.
.Concerts for Causes may require the removal of work considered to be offensive, for
adult audiences only, inappropriate, or in violation of the category in which the exhibitor
applied for the show. FWC reserves the right to make final interpretation of all conditions
based solely on management’s subjective opinion.
All exhibits, goods and materials must be removed by 8 pm of the last day of the show.
Failure to have everything off site by this time may result in extra charges.
Parking and traffic will not be permitted in the show area or fire lanes from one half hour
before show opens until fifteen minutes after the show closes each day. All loading and
unloading must be planned around these hours and vehicles are to be removed to the
Exhibitor parking lots before the show opens. Vehicles remaining in the show area or fire
lanes during these hours may be towed away at the owner’s risk and expense. In a multi
–day show. There will be 24-hour security. You can leave your set-up, we recommend
you take your merchandise with you and Concerts for Causes accepts no responsibility
for missing items.
Exhibitors are not to bring pets to the show.
We reserve the right to revoke the license granted by this contract at any time, including
at the show, by refunding the space fees paid by the Exhibitor. Concerts for Causes will
not be liable for paying any travel expenses, lost revenue, or any other liability
whatsoever beyond the space fees paid by the Exhibitor as a result of enforcing this
provision.
Concerts for Causes Inc. will not be liable for refunds or any other liabilities whatsoever
for the failure to fulfill this contract due to reasons of the facility in which the show is to
be produced, being destroyed by fire or other calamity, or by any act of God, nature,
public enemy, strikes, statutes, ordinances, or any legal authority, or any cause beyond
its control.
Insurance, if required by show venue, promoter, health, or fire department or if desired
by the Exhibitor, must be obtained by the exhibitor at their own cost.
This contract shall be deemed to have been made in Prince Georges County MD, and
shall be interpreted in accordance with the laws of such state. In the event that legal
action is required to enforce this contract or any of the terms thereof, such action shall
be brought in the Courts of the Prince Georges County MD, and the Exhibitor expressly
consents to the jurisdiction of such courts. The parties agree to accept service of
process in such action by ordinary mail sent to their business addresses as set forth in
this contract.
No refunds will be given for bad weather, booth location on the show floor, less than
desirable sales of your product, feuds with neighboring exhibitors, last minute booth
location changes, or cancellation of show due to weather, acts of nature or any other
unforeseen circumstance.
Promoter reserves the right to change floor plan and place exhibitors in any way to best
produce the event.
In the event of litigation relating to this Agreement, the non-prevailing party shall
reimburse the prevailing party for all reasonable attorney fees and costs relating to that
litigation.
Show promoter does not guarantee how many people will attend the event and does not
offer future comps or refunds based on the size of the crowd. There is no way to
accurately predict how many guests will arrive at a consumer event.
If you are using a tent, ALL tents are to have an NFP701
fire certification with a label affixed to the tent. and a fire
extinguisher. There will be no exceptions. We will send
the Requirements from the PG Fire Dept. for tents in
Maryland and Prince Georges County.
